Recruitment Automations
noun.
Put repetitive hiring tasks on autopilot so your team focuses on people.
e.g. Application in.
Assessment out. Recruiter notified.
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Position name
Job type
Full-time
Work mode
Hybrid · 3 days onsite
Location
Austin, TX
Experience
5 to 8 years
Job description
Describe the role once.
Candidate email
Full name
Dana Whitfield
Assessment
Backend Engineer, Round 1 · 45 min
Invite one, or a hundred and twenty eight.
Default stages
Stages are yours to name. Add screening, assessment, interview, offer.
Your pipeline, your stages.
Automations / Senior Backend Engineer
Search rulesMBDescribe the role → Send invites → Define the stages
412 runsIt's that easy to recruit with Xobin.
What actually happens
Screening.
- 1
Write the rule once
Pick a trigger, add conditions and choose what happens next no scripts, and every rule is visible to the whole hiring team.
Automations / Rules Enterprise AEAdd ruleonApplication received
→ parse resume, score fit
onFit score ≥ 80
→ send sales simulation
onNo submission in 48h
→ WhatsApp reminder
onSimulation ≥ 75
→ move to Interview, notify Rachel
onSimulation < 60
→ courteous rejection, add to pool
onOffer accepted
→ push to ATS, start onboarding
- 2
The pipeline advances itself
Candidates get invited, reminded and moved the moment they qualify, instead of waiting for someone to open the dashboard on Monday.
Automations / Pipeline liveApplied312Alyssa Boone
auto-scored 84
Omar Haddad
auto-scored 69
Grace Tran
auto-scored 91
Screening118Devin Cross
invite sent
Hannah Pike
reminder 1
Luis Ferrer
reminder 2
Assessment54Ethan Brooks
in progress
Priya Raman
submitted
Tyler Nash
submitted
Interview16Rachel Kim
Thu 2:00 PM
Andre Lewis
Fri 11:00 AM
- 3
Time-to-hire drops where the waiting was
Every rule logs what it did and how long a stage now takes, so you can see the days you removed rather than guess at them.
Automations / Cycle time Enterprise AEApplication → invite4 minInvite → submission1.4 daysSubmission → review0.9 daysReview → interview2.1 daysMedian time-to-shortlist: 11 days → 4 days across 9 open roles.
What you get out of it
The busywork between stages runs itself.
- 8 hrsback per recruiter, weekly
Screening, reminders, scheduling nudges and rejections trigger on their own.
- ~50%faster stage movement
Candidates advance the moment they qualify instead of waiting for someone to notice.
- Zeroforgotten follow-ups
Every rule fires the same way for every candidate, so nobody falls through a gap.
Seamless integrations.Enterprise-grade security.
Xobin fits right into your ecosystem and protects what matters most: your data, your candidates, and your trust.
Works with the tools
you love
Pre-built integrations to streamline your hiring workflows.
View all integrations
Greenhouse
Workable
SmartRecruiters
BambooHR
Lever
Ashby
Slack
Google Meet
Google Calendar
Zoho Recruit
ZapierReviewed by the teams
who hire every day.
Real reviews from talent and L&D leaders running Xobin in production.
“As we wrapped up growth this year, we needed a skills assessment tool. Xobin amazed us with its features, especially the depth of the question library and how fast we could get a role live.”
“We were on a tight deadline and had to have an employee testing tool that I could implement quickly. Xobin delivered. It's a good platform with proctoring and support at an excellent cost/benefit ratio.”
“We use Xobin to assess our training effectiveness, and it works like a charm. Creating structured tests for different IT skill levels is easy, and the detailed analytics help us tweak our programs.”
“Xobin made our technical candidate screening fast and hassle-free. We shortlisted candidates who scored above 60%, which streamlined our interview process.”
“Xobin is the best screening platform we've used. Its AI-powered evaluation makes candidate screening faster and more accurate, and the support team is always responsive.”
“We have a wide range of processes across both tech and customer-facing roles, making training programs a significant investment for us. Xobin helps us ensure their effectiveness.”
“Xobin covers almost every technology and role we need for internal evaluations. The platform's security features ensure reliable, cheat-proof assessments, giving us confidence in the results.”
Before you ask.
Stage moves, assessment invites, reminders, interview scheduling, rejection notes, and handoffs to a hiring manager anything triggered by a change on the candidate record.
Yes. Any step can require approval before it runs, and every automated action is logged on the candidate timeline with who or what triggered it.
Runs are visible in a log with their inputs, and a workflow can be paused mid-run. Sends can be held in a delay window so a mistake is caught before a candidate sees it.
Yes for the major platforms Greenhouse, Lever, Workday, SmartRecruiters, iCIMS, Ashby and others through native sync or API. Anything custom is handled with a webhook or scheduled sync.
Data stays inside your account and is never used to train models outside it. Xobin is SOC 2 Type II and ISO 27001 certified, with GDPR-aligned data processing and configurable retention.
Most teams are live in two to three days. The variable is usually your existing tooling and approvals, not the product itself.
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See it in action.
Built for how you hire.
What to expect:
- Get a personalized demo of Xobin
- Hear proven customer success stories
- Learn about pricing for your use case
- Explore Xobin's features in real-time
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