Candidate Messages & Outreach
noun.
Reach candidates where they are email, text and WhatsApp in one thread.
e.g. “Hey, we think you’d be a great fit.”
And actually mean it.
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To s.thompson@northlake.com
Subject Next steps Senior Backend Engineer
Email · Window 1
Hi any update on my application?
WhatsApp · Window 2
Is this about the backend role?
SMS · Window 3
You don't have to type the same
message thrice.
Just type it once.
Our intelligent automations take care of the rest.
To
STSarah Thompson · Email, WhatsApp, SMS
Messages / Senior Backend Engineer Outreach
Search messagesASHi Sarah we'd like to move forward with your application for Senior Backend Engineer. Could you complete the take-home assessment this week?
Yes, happy to. How long does it usually take, and is there a deadline?
About 90 minutes, self-paced. We'll send the link and ask that it's submitted by Friday.
Thursday afternoon works anytime after 2pm PT.
What actually happens
Email.
- 1
One thread, every channel
Whatever a candidate replies on, it lands in the same conversation with full history nobody digs through a personal inbox to see what was promised.
Messages / Rachel Kim Enterprise AE
Xobin
Hi Rachel your sales simulation is ready. 35 minutes, do it any time before Friday.
RKRachel Kim
Can I take it Thursday evening?
Xobin
Booked for Thu 7:00 PM CT. Reminder set for 6:00 PM.
RKRachel Kim
Done that was quicker than I expected.
Email · WhatsApp · SMS in one thread
- 2
Sequences that stop when they should
Multi-step outreach sends on your schedule and cancels the rest of the sequence the moment a candidate replies or moves stage.
Messages / Outreach queue today6 in queuesentTyler Nash
Step 2 · WhatsApp · 9:40 AM
openedMegan Whitfield
Step 1 · Email · 9:42 AM
repliedAndre Lewis
Step 3 · SMS · 10:05 AM
queuedBianca Ortiz
Step 2 · Email · 10:15 AM
stoppedKevin Doyle
Sequence halted · replied
queuedNina Alvarez
Step 1 · WhatsApp · 10:30 AM
- 3
See which message actually moved people
Reply and completion rates sit next to each template and channel, so you keep the version that gets candidates to finish and drop the one that does not.
Messages / Channel performance last 30 daysWhatsApp assessment invite84% replySMS interview reminder71% replyEmail assessment invite46% replyEmail nurture digest22% replyAssessment completion rose from 58% to 79% after moving invites to WhatsApp.
What you get out of it
Faster replies, warmer candidates, fewer ghosted threads.
- 2–3xhigher reply rate
Reaching people on WhatsApp, email and SMS beats hoping one channel gets opened.
- ~15 minfirst response time
Templates and sequences send the next nudge without a recruiter remembering to.
- One threadper candidate
Every message and reply stays on the profile, so any recruiter can pick the conversation up.
Seamless integrations.Enterprise-grade security.
Xobin fits right into your ecosystem and protects what matters most: your data, your candidates, and your trust.
Works with the tools
you love
Pre-built integrations to streamline your hiring workflows.
View all integrations
Greenhouse
Workable
SmartRecruiters
BambooHR
Lever
Ashby
Slack
Google Meet
Google Calendar
Zoho Recruit
ZapierReviewed by the teams
who hire every day.
Real reviews from talent and L&D leaders running Xobin in production.
“As we wrapped up growth this year, we needed a skills assessment tool. Xobin amazed us with its features, especially the depth of the question library and how fast we could get a role live.”
“We were on a tight deadline and had to have an employee testing tool that I could implement quickly. Xobin delivered. It's a good platform with proctoring and support at an excellent cost/benefit ratio.”
“We use Xobin to assess our training effectiveness, and it works like a charm. Creating structured tests for different IT skill levels is easy, and the detailed analytics help us tweak our programs.”
“Xobin made our technical candidate screening fast and hassle-free. We shortlisted candidates who scored above 60%, which streamlined our interview process.”
“Xobin is the best screening platform we've used. Its AI-powered evaluation makes candidate screening faster and more accurate, and the support team is always responsive.”
“We have a wide range of processes across both tech and customer-facing roles, making training programs a significant investment for us. Xobin helps us ensure their effectiveness.”
“Xobin covers almost every technology and role we need for internal evaluations. The platform's security features ensure reliable, cheat-proof assessments, giving us confidence in the results.”
Before you ask.
Yes. Email sends from your verified domain with SPF, DKIM and DMARC configured, so replies land in the recruiter's inbox and deliverability stays yours.
Templates carry real candidate fields role, stage, recruiter, interview time and anything the AI drafts is editable before it sends. Nothing goes out unreviewed unless you turn that on.
Replies land in a shared inbox threaded to the candidate record, and any sequence they're in stops automatically.
Yes for the major platforms Greenhouse, Lever, Workday, SmartRecruiters, iCIMS, Ashby and others through native sync or API. Anything custom is handled with a webhook or scheduled sync.
Data stays inside your account and is never used to train models outside it. Xobin is SOC 2 Type II and ISO 27001 certified, with GDPR-aligned data processing and configurable retention.
Most teams are live in a day. The variable is usually your existing tooling and approvals, not the product itself.
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See it in action.
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What to expect:
- Get a personalized demo of Xobin
- Hear proven customer success stories
- Learn about pricing for your use case
- Explore Xobin's features in real-time
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