Candidate Pool Management
noun.
Keep every qualified candidate visible and ready for the next open role.
e.g. “Not right for this role.”
Perfect for the next one.
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Chosen by organizationsthat hire with confidence.
From startups to global enterprises, organizations worldwide rely on Xobin to make confident talent decisions every day.
Xobin helped us reduce hiring time while improving candidate quality.”
Xobin Recognized in the 2024 Gartner® Market Guide for Developer Skills Assessment and Interview Platforms.
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Don't lose out on good candidates just because they don't fit one role.
Save them in your pool management system.
Shortlist
2 of 8 shortlisted · Sourced from candidate pool
Every past candidate stays in one searchable pool.
Moving one into a new role takes a single drag.
Candidate Pool / Senior Backend Engineer Q3
AS2,140
Candidates in pool
38
Roles filled from pool this year
6
New matches this week
David Rodriguez
Backend Engineer · Phoenix, AZ
5 months in pool · Strong Java + AWS match
Sarah Thompson
Product Manager · Denver, CO
14 months in pool · Open to relocation
Michael Chen
Senior Backend Engineer · Austin, TX
9 months in pool · Referred by team lead
Emily Carter
Data Analyst · Columbus, OH
11 months in pool · Responded to outreach
Jennifer Walsh
Backend Engineer · Boston, MA
Interview scheduled for Jun 18
Kevin Morales
Backend Engineer · Seattle, WA
Awaiting technical round
James Patterson
QA Engineer · Charlotte, NC
Started Mar 3 · Onboarding complete
Drag a pool candidate into a requisition to shortlist them
David Rodriguez
Backend Engineer · Phoenix, AZ
5 months in pool · Strong Java + AWS match
What actually happens
Every applicant you have ever sourced stays in one living database.
- 1
Old applicants stop disappearing
Candidates from past roles, campus drives and referrals are kept in one pool with their assessments, notes and stage history attached.
Talent Pool / All candidatesAdd to groupCandidateSourceLast touchStatusRachel KimReferralMar 2026WarmTyler NashCareers pageFeb 2026WarmMegan WhitfieldCampus PurdueJan 2026NurtureAndre LewisSilver medalistDec 2025WarmBianca OrtizEvent SHRMNov 2025NurtureKevin DoyleInboundOct 2025Cold - 2
Pools segment themselves
Talent groups update automatically as scores, skills and engagement change, so "assessment-cleared sales, Midwest" is always current instead of a stale list.
Talent Pool / GroupsAssessment-cleared Sales
482 candidates
auto-updatingAnalytics Chicago
217 candidates
auto-updatingSilver medalists 2025
138 candidates
nurturePurdue campus 2026
604 candidates
campusRN ICU experience
96 candidates
licensedRehire eligible
54 candidates
alumni - 3
Fill the next role from people you have
Ask the pool for a shortlist and Xobin returns matched, already-assessed candidates with a re-engagement sequence ready to send.
Talent Pool / Ask Xobin AIRKRachel Kim
Who in the pool fits the new Enterprise AE opening in Chicago?
Xobin AI
23 candidates. 14 already cleared the sales simulation last cycle.
RKRachel Kim
Queue re-engagement for those 14.
Xobin AI
Sequence scheduled email today, WhatsApp follow-up in 3 days.
Sourcing cost avoided this quarter: 9 roles filled from pool
What you get out of it
Hire from people you already met instead of starting over.
- ~30%of hires from your pool
Silver medalists and past applicants surface first, before you spend on a new sourcing push.
- 12 daysoff time-to-hire
A warm, pre-screened shortlist exists on day one of the requisition.
- Lowercost per hire
Every résumé you already paid for stays searchable and reusable across future roles.
Seamless integrations.Enterprise-grade security.
Xobin fits right into your ecosystem and protects what matters most: your data, your candidates, and your trust.
Works with the tools
you love
Pre-built integrations to streamline your hiring workflows.
View all integrations
Greenhouse
Workable
SmartRecruiters
BambooHR
Lever
Ashby
Slack
Google Meet
Google Calendar
Zoho Recruit
ZapierReviewed by the teams
who hire every day.
Real reviews from talent and L&D leaders running Xobin in production.
“As we wrapped up growth this year, we needed a skills assessment tool. Xobin amazed us with its features, especially the depth of the question library and how fast we could get a role live.”
“We were on a tight deadline and had to have an employee testing tool that I could implement quickly. Xobin delivered. It's a good platform with proctoring and support at an excellent cost/benefit ratio.”
“We use Xobin to assess our training effectiveness, and it works like a charm. Creating structured tests for different IT skill levels is easy, and the detailed analytics help us tweak our programs.”
“Xobin made our technical candidate screening fast and hassle-free. We shortlisted candidates who scored above 60%, which streamlined our interview process.”
“Xobin is the best screening platform we've used. Its AI-powered evaluation makes candidate screening faster and more accurate, and the support team is always responsive.”
“We have a wide range of processes across both tech and customer-facing roles, making training programs a significant investment for us. Xobin helps us ensure their effectiveness.”
“Xobin covers almost every technology and role we need for internal evaluations. The platform's security features ensure reliable, cheat-proof assessments, giving us confidence in the results.”
Before you ask.
They stay in a searchable pool with their parsed profile, assessment history and past stage, so a strong runner-up surfaces the next time a similar role opens.
Search by skill, experience band, location, past role or assessment score, and save those searches as talent pools that keep filling automatically.
Candidates can be asked for re-engagement consent, and records past your retention window are flagged or purged on a schedule you set.
Yes for the major platforms Greenhouse, Lever, Workday, SmartRecruiters, iCIMS, Ashby and others through native sync or API. Anything custom is handled with a webhook or scheduled sync.
Data stays inside your account and is never used to train models outside it. Xobin is SOC 2 Type II and ISO 27001 certified, with GDPR-aligned data processing and configurable retention.
Most teams are live in a day. The variable is usually your existing tooling and approvals, not the product itself.
Explore what sits next to this.
- Forms & Intake
AI Driven Forms
Forms that follow the conversation and ask the next right question.
Explore - Sourcing & Candidate Ops
Resume Parsing
Turn scattered resumes into a clean, searchable talent pool in seconds.
Explore - Sourcing & Candidate Ops
Candidate Messages & Outreach
Reach candidates where they are email, text and WhatsApp in one thread.
Explore
See it in action.
Built for how you hire.
What to expect:
- Get a personalized demo of Xobin
- Hear proven customer success stories
- Learn about pricing for your use case
- Explore Xobin's features in real-time
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