Traditionally, the HR department contains multiple workers in the form of clerks and managers. All of them work day and night to manage office affairs like wages and attendance. However, in today’s digital era, this process or department has been revolutionized. A minimum number of workers can act as the HR department. This is due to the new and innovative online tools that streamline HR processes. These tools automate the repetitive or unimportant tasks that HR faces.
This post will cover everything there is to know about these tools. We will share some of the best HR-related tools available in the market today. With the help of these tools, you will be able to perform tasks in a much more efficient and productive manner.
The Rise of AI to Streamline HR Processes:
Tools and software for HR have been around for quite some time now. However, the incorporation of AI in these software is quite recent. This modern AI technology allows HR tools to work most effectively.
Because of this, they process data in an intelligent manner. Now, a single HR manager can deal with multiple tasks, such as hiring, salary payment, and performance monitoring, at once. There are numerous other benefits of this as well.
Benefits of AI to Streamline HR Processes:
- Reducing administrative burden
- Enhancing the employee experience
- Accurate predictions and insight
- Streamlined Recruiting Process
In this article, we will share tools that can perform the above tasks. Based on your requirements or situation, you can use them.
Top 2023 AI Tools to Streamline the HR Processes:
We have separated our list of tools into 4 distinct sections. However, all of them are used for efficient human resource management.
Recruitment and Onboarding:
Recruitment means hiring new employees. It is the duty of HR personnel to fulfill this task. They are always on the lookout for fresh talent at all times. However, things like referrals or word of mouth are not always sufficient for this. That’s why here are some tools that can help you find great prospects for your office.
Xobin is a versatile platform that allows HR workers to find fresh talent for their offices. It assesses the skills of the applicants in an automated manner. These evaluated skills are then displayed to the recruiter to understand.
This is a great tool for short-listing promising candidates from extensive lists of applicants. And that is not all. This tool is also able to tell which candidate’s abilities align more with your offered job description. This makes it a highly time-saving solution for hiring.
2. Paradox AI
Paradox AI is an automated scheduler for interviews. This is important because you don’t only have to find the right clients; you also have to interview them. If you manually schedule these meetings, it will take up a lot of time and effort.
That’s why this tool is available for HR managers. With this, you only have to decide on a time of meet with your potential employee. The rest of the process is pretty much automated. Once you send the link for the meeting to your client, they will set it up, and that meeting will take place at your chosen time.
Best HR Software Solutions
Campus Recruitment Software
With our online campus recruitment software screen, hire top talents hassle-free. Everything is under one platform, from test creation to the candidate's evaluation.
Based on 321 user ratings
API Integration by Xobin
Get integrated and harness the strength of robust assessments with Xobin APIs. Save sweat and time and focus on your core offering, not building your assessment stack.
Based on 321 user ratings
Coding Skill Assessment Software
Based on 321 user ratings
Pre-Employment Testing Software:
Get access to the vast library of validated tests to screen candidates using online assessments. Simplify your recruitment process with our cloud-based Pre-employment Testing Software.
Based on 321 user ratings
Employee Engagement and Well-Being AI Tools:
Employee engagement tools include things like surveys, feedback, and other employee reviews. Similarly, inter-employee communication is also an engagement requirement. But the main essence of these tools is to streamline the HR process. Here are some tools for this:
Before we talk about HR-employee communication and feedback, let us show you an overall communication platform. Slack is a tool for effectively communicating with your colleagues and superiors about any type of work-related problem.
You can manage huge projects using this communication tool. It offers segmented communication so you can make separate channels for separate tasks. If you integrate this tool into your work area, the need for physical interaction will become minimal, and productivity levels will increase.
4. Office Vibe
Office Vibe is a great HR utility that keeps the workers engaged and also eases HR management. It is a platform that takes AI-driven surveys and feedback. The role of AI in this is to understand the results and help streamline HR processes and make decisions.
It generates special reports with metrics of personal growth and engagement rates. In this way, the HR department can understand what is lacking in their workspace and take relevant actions to fix it. This tool also generates performance reports of employees to provide even greater insights to HR.
Streamline HR Processes With Training and Development Tools:
Other than hiring and communicating with workers, it is also the job of HR to train them. HR managers and workers have to guide employees from other departments on various matters. Artificial Intelligence has provided automated solutions even for this. These solutions are explained in the following:
5. Leena AI
Leena AI is an intelligent assistance tool that is designed to be different for every employee. This means that HR can provide every employee with separate AI-powered assistance. In this way, every worker gets a personalized experience.
The purpose of this assistant is to help employees work more efficiently and have a streamlined work experience and streamline HR processes. Leena AI gathers data from the database of your office and provides answers to the queries of the workers. In this way, every time someone has a query, they can ask their AI assistant instead of having a formal meeting with HR manager.
iSpring Suite is a learning management system that gives HR the option to automate employee training to some extent. With this tool, you can create PowerPoint slides to help your employees learn about new stuff.
You can even create quizzes, tests, and other interactive stuff to help your employees learn more quickly. In this way, you don’t have to attend to the everyday needs of every new hire separately. Instead, you can create lessons for them.
Administration and Compliance Tools:
Another challenge faced by the HR department is the management of resources like documents. This often holds them back, and they are not able to focus on the more important matters. We are going to discuss some of the best compliance and administrative tools in this regard.
Image to Text is an OCR-driven tool to help you in management matters. It can be used to digitalise hard copies of information in order to make them more accessible. In simple words, this tool detects text characters embedded in images and extracts them.
This extracted text is editable and can be saved in the form of documents. These documents have numerous advantages. If you use these in your office, you will see a clear rise in productivity, mainly because these are more accessible and modifiable than physical files.
8. Time Doctor
The role of an HR is like that of an administrator. They need to be aware of everything that is going on in the business. That’s why we are sharing this tool named Time Doctor. This application can be downloaded to all employee devices (laptops, computers).
It shows the activity of all the employees. Based on this information, you can decide if someone needs a reward for working regularly or if someone needs to be penalized. This monitored way of running an office keeps everyone motivated to work.
Things to Consider When Implementing AI Tools in HR:
HR is a department where, no matter how many technologies are incorporated, the need for human supervision remains. Here is a list of things that you should know when implementing AI tools in your workflow:
- Don’t think that the tools will do everything for you. So, don’t slack off and think you don’t have anything to do anymore
- Tools can not make decisions for you. You have to make them yourselves.
- Only choose the tools that you think can benefit you. Every tool performs different functions. You have to find what you need specifically.
- Evaluate your finances before investing in any tool. Analyze if it is worth spending the business’s valuable money.
The future of AI in HR
Even as of now, AI is serving as a revolutionary technology in terms of streamline HR processes. But in this ever-evolving digital landscape, it is not far-fetched to assume that it will become even better. Here are some possible ways AI could impact HR in the future:
- It is possible that AI automates 100% of the hiring process. This includes reviewing resumes. The actual HR person might only be involved in the interview process.
- Like AI learning programs for students, employee programs might also be developed. These will train the workers according to their specific or personalized needs.
- Finance management can also possibly be automated with the help of AI tools. In the future, tools might make salary plans on their own based on performance and other factors.
Things like these might get introduced to the HR tool industry.
Some of the top tools for HR processes have been shown in this article. You should analyze and review all of them and what they do. After that, you should evaluate your needs and what is causing productivity loss for you. Based on all of this, you can choose a tool that fits your needs and helps you overcome various challenges.